Administrative Construction Assistant

IMMEDIATE OPENING

Dorian Bahr is seeking an experienced and highly organized Administrative Construction Assistant to join our Design-Construction Department. Based in Richardson, Texas, our integrated architecture and interior design firm provides turn-keyed design-build and construction services for new home builds, residential remodeling, and commercial environments. This is a Part-Time (30-hour) position to start, with the potential to quickly become Full-Time for the right candidate.

Key Responsibilities

• Perform a wide range of clerical and administrative duties, including opening the office, answering phones/emails, and ordering supplies.

• Coordinate paper flow for contracts, lien waivers, and awards.

• Expedite and issue purchase orders, manage change orders, and make document corrections.

• Assist with project coordination, including document formatting, organization, and standards.

• Handle AR/AP, client billing, and coordinate with the team bookkeeper.

• Troubleshoot project issues and expedite material orders.

• Prepare for and take notes during staff and production meetings.

• Qualify new client leads and assist with proposal submission.

• Manage social media content and coordinate marketing materials.

• Process weekly timesheets and coordinate with subcontractors.

• Run local errands to the post office or UPS.

Requirements & Qualifications

• Experience: A minimum of 5 years of professional administrative support experience, with prior work in the Architecture, Interior Design, or Construction industry required.

• Skills: Must be highly organized, detail-oriented, and an effective problem-solver.

• Technical Proficiency: Strong computer skills in Microsoft Word, Excel, PowerPoint, and QuickBooks.

• Communication: Excellent written and oral communication skills, with a self-directed, proactive approach.

• Physical Requirements: Must have a vehicle for local errands.

Schedule Options:

• Monday – Friday: 8:00 am – 3:00 pm (with 1-hour lunch)

• Monday – Friday: 8:00 am – 2:00 pm (with 30-minute lunch)

This is an on-site, in-person position. To apply, email your resume with the subject line “Administrative Construction Assistant” to design@dorianbahr.com.